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Changes for page Self-Scheduler

Last modified by Treyfane Dingo on 2024/08/10 17:51
From version 7.1
edited by Treyfane Dingo
on 2023/10/03 20:24
Change comment: There is no comment for this version
To version 5.1
edited by Treyfane Dingo
on 2023/08/14 23:03
Change comment: There is no comment for this version

Summary

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1 -The L.A.S.S.I.E. Self-Scheduler Module enables the Operatives to participate in shift planning by selecting their desired shifts (as well as their desired off duty times) in a calendar view. Using the module greatly streamlines the shift planning procedure for the executive personnel. The L.A.S.S.I.E. Self-Scheduler Module can be reached via web-browser at [[https:~~/~~/lassie.furcom.org/>>url:https://lassie.furcom.org/]]. When logged into L.A.S.S.I.E., click on the L.A.S.S.I.E. menu (the logo) and select //Self-Scheduler// from the //Personnel// sub-menu.
1 +The L.A.S.S.I.E. Self Scheduler Module enables the Operative to participate in shift planning by selecting their desired shifts (as well as their desired off duty times) in a calendar view. Using the module greatly streamlines the shift planning procedure for the executive personnel. The L.A.S.S.I.E. Self Scheduler Module can be reached^^[[~[1~]>>url:https://www.furcom.org/wiki/index.php/Self_Scheduler#cite_note-1]]^^ via web-browser at [[https:~~/~~/lassie.furcom.org/>>url:https://lassie.furcom.org/]]. When logged into L.A.S.S.I.E., click on the L.A.S.S.I.E. menu (the logo) and select "Self-Scheduler" from the "Personnel" submenu.
2 2  
3 -(% class="box infomessage" %)
3 +(% class="box warningmessage" %)
4 4  (((
5 -Please always remember, that the event schedule as well as the times of events are not 100% final until the day the schedule is officially announced and therefore are to be treated **strictly confidential** up to that date!
5 +Please always remember, that the event schedule as well as the times of events are not 100% final until the day the schedule is officially announced and therefore to be treated strictly confidential up to that date!
6 6  )))
7 7  
8 -== Scheduler Items ==
8 +== Entry Layout ==
9 9  
10 -Each scheduler item has, depending on the duration of the shift, certain information directly visible.
10 +Each schedule item has certain information directly visible. Those are:
11 11  
12 -|(% style="width:420px" %)[[image:Event01.png||height="162" width="400"]]|(((
13 -1. Start and end time of the event / duty shift
14 -1. Location of the event / duty shift
15 -1. Event title (for usable abbreviations see: [["Schedule">>doc:L\.A\.S\.S\.I\.E\..User Manual.Schedule.WebHome]])
16 -1. Number of registered / needed Operatives in brackets
17 -1. Names of Operatives already registered for this event / duty shift. This might be truncated.
18 -1. Further information about the event. This might be truncated.
19 -)))
12 +[[image:2.png||height="140" width="400"]]
20 20  
21 -To show full information about the particular scheduler item in a popup dialogue, the item can be clicked. Abbreviations used in the Scheduler system can be found [[here>>doc:L\.A\.S\.S\.I\.E\..System Information.Scheduler Abbreviations.WebHome]].
14 +Schedule Item
22 22  
23 -== Self-Scheduler Options ==
16 +1. Start time of the event / duty shift
17 +1. End time of the event / duty shift
18 +1. In brackets: Location of the event / duty shift
19 +1. Event title (for abbreviations see: ) and number of needed Security Crew Members in brackets
20 +1. Already registered Security Crew Member(s) for this event / duty shift. This might be truncated.
21 +1. Further information about the event. This might be truncated.
24 24  
25 -The Self-Scheduler presents several options to make the selection of shifts more convenient for the individual Operative. Those options can be found in the right portion of the status bar, hidden under a three bars menu icon in mobile view.
23 +Please click on any event to show further information about the particular event.
26 26  
27 -[[image:Self-Scheduler-Options.png||height="79" width="800"]]
25 +== Options ==
28 28  
29 -1. The //Search Text// field searches for the given word / phrase in all shifts available. The search will be performed in the fields title, location and information. Several words can be combined to a phrase using "+" (acts like an //OR//) and "-" (acts like an //AND NOT//).
30 -1*. "+Guard+SSO" shows all scheduler items containing the word "Guard" or "SSO"
31 -1*. "+Guard+SSO-Door" shows all scheduler items containing either the word "Guard" or "SSO" but //**not**// the word "Door"
32 -1. When the //show events// box is checked, all scheduler items containing the Convention's events like //"How to Furry 101"// will be displayed. //Please refer to the section "Must-not-Miss Events below for further information.//
33 -1. When the //show uneligible //box is checked, scheduler items which the Operatives can not choose (due to missing qualifications) will be displayed. Those otherwise will be omitted.
34 -1. When the //show unassigned //box is checked, only scheduler items which have not enough Operatives assigned yet will be displayed.
35 -1. Those radio buttons will change the view of the shift plan.
36 -1*. Selecting //show all shifts// will show all shifts for the upcoming event in planning mode. This option is default when opening the L.A.S.S.I.E. Self Scheduler Module.
37 -1*. Selecting //show my shifts// will display the personal duty schedule of the Operative only. If the Operative did not fill in for any shifts yet, //show my shifts only// will most probably show an empty calendar.
27 +Self-Scheduler Options
38 38  
39 -== Must-not-Miss (MnM) Events ==
29 +1. Select the Convention year for which you want to change your duty schedule. Usually only the newest event is available.
30 +1. Check the //"show events"// box to show all of the upcoming Convention's events like //"Dingo's L.A.S.S.I.E. Story Hour"//. //Convention events (e.g. panels) are always in one of the fifty shades of grey.// This is particular useful to fill in your preferences of your own "must-not-miss" events. Just add yourself to the grey event to prevent a duty shift to be assigned by the shift manager in the same timeframe.
31 +1. Check the //"show unassigned shifts only"// box to only show duty shifts which have not enough Operatives assgned yet.
32 +1. Select if you do want to see all shifts or only the shifts you have filled in for so far.
33 +1*. Selecting //"show all shifts"// will show all shifts for the upcoming event which are available to fill in for. Abbreviations will be explained later in this text. This option is default when opening the L.A.S.S.I.E. Self Scheduler Module.
34 +1*. Selecting //"show my shifts only"// improves the view of your personal duty schedule in a great way. If you did not fill in for any shifts, //"show my shifts only"// will most probably show you an empty calendar.
35 +1. Use this buttons to navigate through the calendar. If you really need help with those buttons you should decide on taking a //"computer for beginners"// course at your local training course provider. All images in this handbook have been taken from the //"day"// view option. So if you think it's crowded in the week view, try this one ;)
40 40  
41 -|(% style="width:420px" %)[[image:Event05.png||data-xwiki-image-style-text-wrap="true" height="165" width="400"]]|(((
42 -Before planning their very own schedule, the respective Operative should decide on which events / panels on the upcoming Convention they do want to take part in (being off duty). This is not a strict requirement, but it's strongly suggested. Any Operative may register themselves for any of the grey events / panels and will (under normal circumstances, i.e. if the Convention is not completely out of staff) not be scheduled otherwise at those times.
37 +== Must-not-Miss Events ==
43 43  
44 -To register for an MnM event the //show events// box should be checked. This will display all scheduler items containing the Convention's events like //"How to Furry 101"//. To register for a MnM event, the scheduler item has to be clicked to display the register popup. In the popup, the green //Register 1/-// button can be clicked and the registration can afterwards be saved by clicking the //Save// button. Clicking the red //De-register// button, will de-register the Operative from that event (surprise!).
39 +Before planning your very own schedule, you should decide on which events on the upcoming Convention or event you do want to take part in (off duty). You do not have to do this, but it's strongly suggested. You may fill in yourself for any of the grey events and you will (under normal circumstances, i.e. if the Convention is not completely out of staff) not be scheduled otherwise at those times.
45 45  
46 -**Do not forget to click the //Save// button to actually save the registration for an event / panel!**
47 -)))
41 +Please select the //"show events" and "show my shifts only"// options, preferably in the //"day"// view. You will now get the day's Convention events and now are able to select any MnM event for yourself. To fill in for a MnM event you just have to click it.
48 48  
49 -== Registering for Duty Shifts ==
43 +In the popup window, you can register yourself for that event by clicking the //"Register"// button (the green one). It will then change to a red //"De-register"// button, which, if clicked, will de-register you from that event (surprise!).
50 50  
51 -Registering for duty shifts pretty much works the same way as registering for events. There is, however, a difference as duties have a certain number of Operatives needed for them. If the number of registered Operatives for a duty shift is too low or too high, coloured bars will be shown in the entry.
45 +**Please do not forget to click the //"Save"// button to actually save your selection!**
52 52  
53 -By clicking an entry an Operative can register themselves to that duty, just like registering for an MnM event. However, if the number of Operatives still is not correct, the coloured bars will remain. Only if the number of registered Operatives matches the number of needed Operatives, the duty shift will become a solid colour.
47 +== Registering for duties ==
54 54  
55 -If activated by the shift manager in the [[System Settings>>url:https://www.furcom.org/wiki/index.php/System_Settings]], it is possible to register for a duty shift which is already 'booked out' and thus 'overbooking' it. Those overbooked duty shifts will be handled by the shift manager and Operatives having overbooked particular shifts might be reassigned to other duty shifts in the same timeframe.
49 +Registering for duties pretty much works the same way as registering for events. There is, however a certain difference as duties have a number of Security Crew Members needed for them. If the number of registered Security Crew Members for a certain duty is too low or too high, a coloured bar will be shown in the entry.
56 56  
57 -If the Operative has registered themselves to a MnM event or duty shift, the scheduler item will show green coloured bars. This applies to every view of the Self-Scheduler except when the //"show my shifts"// view is selected. This particular view can be used to show the own duty schedule upon being fully registered to all of their desired duty shifts and MnM events, and can be printed using the browser's 'Print' abilities.
51 +By clicking an entry a Security Crew Member can register themselves to that duty, just like registering for an MnM event. However, if the number of Security Crew Member still is not correct, the coloured bar will remain. Only if the number of registered Security Crew Members matches the number of needed Security Crew Members, the duty will become 'all green'.
58 58  
53 +If allowed by the shift manager in the [[System Settings>>url:https://www.furcom.org/wiki/index.php/System_Settings]], you can possibly register for a duty which is already 'booked out' thus 'overbooking' it. No guaranties you will have to work then, but having some Operatives spare is possibly not a bad idea. The final assignments, however, will be made by the shift manager.
54 +
59 59  |(((
60 -[[image:Event02.png||height="162" width="400"]]
56 +[[image:1.png||height="137" width="400"]]
61 61  
62 -Duty shift with Operatives missing
58 +Duty Shift (Operatives missing)
63 63  )))|(((
64 -[[image:Event03.png||height="162" width="400"]]
60 +[[image:2.png||height="140" width="400"]]
65 65  
66 -Duty shift with the right amount of Operatives (solid colour)
62 +Duty Shift (all green)
67 67  )))|(((
68 -[[image:Event04.png||height="162" width="400"]]
64 +[[image:3.png||height="135" width="400"]]
69 69  
70 -Duty shift with too many Operatives
71 -)))|(((
72 -[[image:Event06.png||height="164" width="400"]]
73 -
74 -Duty shift selected by the Operative
66 +Duty Shift (too many Operatives)
75 75  )))
76 76  
77 77  == //OFF DUTY// Shifts ==
78 78  
79 -|(% style="width:420px" %)[[image:OFFDUTY.png||height="161" width="400"]]|(((
80 -If in use at the Convention, mandatory OFF DUTY times may be imposed on the Operatives, which allows them to 'clock out' for a given night. The shift manager would insert a white event named //OFF DUTY// each day from sometime in the evening to the next morning. If in use, every Operative should either select one of those for themselves or get one assigned by the shift manager. //Working beyond your limits doesn't help anyone.//
71 +During a Convention, every Operative, no matter which rank or role should schedule themselves at least one night off. Usually the shift manager would insert a white event //"OFF DUTY"// each day from around 19:00 to the next morning. Each Security Crew Member should either select one of those for themselves or get one assigned by the shift manager. //Working beyond your limits doesn't help anyone.//
81 81  
82 -The decision for an //OFF DUTY// timeto be mandatory is made by the Convention's executive, but a guarantee to get the desired night off naturally can't be made. The final assignments, like always, will be made by the shift manager depending on security needs.
83 -)))
73 +The decision for an //"OFF DUTY"// shift to be mandatory is made by the Convention's executive, but a guarantee to get the desired night off naturally can't be made. The final assignments, like always, will be made by the shift manager depending on security needs.
84 84  
85 -== Mobile Schedule ==
75 +== Own duty schedule ==
86 86  
87 -The own schedule can be imported to any ICS capable calendar (i.e. iOS or Android smartphones) using the [[Mobile Schedule>>doc:L\.A\.S\.S\.I\.E\..System Information.Mobile Schedule.WebHome]].
77 +If you registered yourself for an event or duty, the entry will change to a light grey with green border and a big green checkmark in the middle of the event. This applies to every view of the self-scheduler except the //"Show my shifts only"// view. This is because the printability of this particular view.
88 88  
79 +If the Operative has selected all their desired duties and events, they can get an overview of their schedule by deselecting //"show events"// and selecting //"show my shifts only"//. This view can be printed using the browser's 'Print' abilities. Furthermore, the schedule can be imported to any ICS capable calendar (i.e. iOS or Android smartphones) using the link:
80 +
81 +https:~/~/lassie.furcom.org/cal/**own_collar_number**.ics
82 +
83 +A documentation of the importing process is available at the [[Mobile Schedule>>doc:L\.A\.S\.S\.I\.E\..System Information.Mobile Schedule.WebHome]] article.
84 +
85 +Please be aware that shifts can change up to the last minute before the upcoming Convention due to timetable changes or other shortages.
86 +
87 +1. ↑(((
88 +If you have forgotten your password, please use the HelpDesk System available at [[image:image-20230527143918-1.gif]][[image:image-20230527143918-2.gif]][[https:~~/~~/ticket.furcom.org>>url:https://ticket.furcom.org/]][[image:image-20230527143918-3.gif]][[image:image-20230527143918-4.gif]]. If you are still in need of an L.A.S.S.I.E. account, contact your Service Supervisor / Admin.
89 +)))
90 +
91 +
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