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Changes for page Lost & Found Database

Last modified by Treyfane Dingo on 2025/01/06 12:16
From version 42.8
edited by Treyfane Dingo
on 2025/01/06 10:45
Change comment: There is no comment for this version
To version 31.33
edited by Treyfane Dingo
on 2025/01/06 10:25
Change comment: There is no comment for this version

Summary

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1 -[[image:lf_head.png||data-xwiki-image-style-text-wrap="true" height="168" width="600"]]
1 +[[image:lf_head.png||data-xwiki-image-style-border="true" data-xwiki-image-style-text-wrap="true" height="168" width="600"]]
2 2  
3 3  The **Lost & Found module** provides a powerful and user-friendly database designed to streamline the management of all lost or found items during a convention. This centralised system ensures that every reported item is logged, tracked, and retrievable, minimising the chances of miscommunication or oversight.
4 4  
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8 8  
9 9  ----
10 10  
11 -== Status ==
11 +=== Status ===
12 12  
13 13  The status of an Lost & Found item can be set to either:
14 14  
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20 20  The respective option fields can be set to only show items of a certain status in the Lost & Found list.
21 21  
22 22  (% style="width:1343px" %)
23 -|(% style="text-align:center; vertical-align:middle; width:450px" %)[[image:lf_options.png||height="102" width="400"]]|(% style="width:904px" %)(((
23 +|(% style="width:438px" %)[[image:lf_options.png||height="102" width="400"]]|(% style="width:904px" %)(((
24 24  **show lost:** as a part of the standard view, all items in Status L - Lost are shown if this field is checked
25 25  
26 26  **show found:** as a part of the standard view, all items in Status F - Found are shown if this field is checked
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31 31  The options can be freely combined to narrow the search for items.
32 32  )))
33 33  
34 -----
35 -
36 36  == Adding an Item ==
37 37  
38 38  An Item can be added to the Lost & Found Database by clicking the button (% class="btn btn-default" %)Add Item(%%) in the upper right corner of the screen. When adding items to the Lost & Found Database, some standards should be considered:
39 39  
40 40  (% style="border:none" %)
41 -|(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:lf1.png||data-xwiki-image-style-text-wrap="true" height="459" width="300"]]|(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:lf2.png||data-xwiki-image-style-text-wrap="true" height="458" width="300"]]|(% style="width:1246px" %)(((
39 +|(% style="width:646px" %)[[image:lf1.png||data-xwiki-image-style-text-wrap="true" height="459" width="300"]][[image:lf2.png||data-xwiki-image-style-text-wrap="true" height="458" width="300"]]|(% style="width:1246px" %)(((
42 42  (% class="box warningmessage" %)
43 43  (((
44 44  **Personally Identifiable Information (PII) shall //never// be given in the Lost & Found Item Title or Description!**
45 45  )))
46 46  
47 -1. The **Lost & Found Item Title** is public, might appear on the convention's webpage or in their APP and should be short an concise. Most of the time only a single or two words should be enough in this field. Refrain from descriptive verbs here.
48 -Examples for the item title are: “Artwork”, “Artwork Badge”, “Attendee Badge”, “Bag”, “Bandana”, “Cap”, “Collar”, “Fursuit Badge”, “Fursuit Part”, “Fursuit Prop”, “Glasses”, “Gloves”, “Hat”, “Hoodie”, “Jacket”, “Jewellery”, “Key”, “Mask”, “Plush”, “Robe”, “Scarf”, “Shirt”, “Shoes”, “T-Shirt”, “Wristband Weight”, ...
45 +1. The **Lost & Found Item Title** is public, might appear on the convention's webpage or in their APP and should be short an concise. Most of the time a single word (e.g. "Bandana", "Backpack", "Vape", "Key", "Keychain" or "Attendee Badge") should be enough in this field. Refrain from descriptive verbs here.
49 49  **Personally Identifiable Information (PII) shall //never// be used in this field.**
50 50  1. In the select box right below the Lost & Found Item Title, the current status of the Lost & Found Item (i.e. "Found / Handed in" or "Reported Lost") can be selected.
51 51  1. The **Lost & Found Item Description** should be used to give the basic parameters of the respective Lost & Found item. This should be a short description of the item, not repeating the Lost & Found Item Title. The item's colour, the location where it was found or lost, a visible name or similar (e.g. black / rainbow, "GEEKVAPE", found at Open Stage) are appropriate here. Unnecessary filling words should be avoided here to make it more easy to search for items and to display the information on the convention's webpage or in their APP.
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55 55  
56 56  The new item can finally be added with the "Save" button.
57 57  )))
58 -|(% style="text-align:center; vertical-align:middle; width:333px" %)Add Item Dialogue|(% style="text-align:center; vertical-align:middle; width:333px" %)Add Item Dialogue (filled)|(% style="width:1246px" %)
59 59  
60 -----
56 +== Item List ==
61 61  
62 -== Lost & Found Database List ==
58 +The added item will be shown in the Lost & Found Database immediately.
63 63  
64 -The added item will be shown in the Lost & Found Database list immediately.
65 -
66 66  [[image:lf_head.png||height="277" width="1200"]]
67 67  
68 -----
69 -
70 70  == Adding an Image to the Item ==
71 71  
72 -The easiest way to add an image to an item is by use of L.A.S.S.I.E. Bot. Alternatively it can be uploaded in the **Edit Lost & Found Item** dialogue box directly from the computer.
64 +The easiest way to add an image to an item is by use of L.A.S.S.I.E. Bot. Alternatively it can be uploaded in the **Edit Lost & Found Item** dialog box directly from the computer.
73 73  
74 74  (% style="border:none" %)
75 -|(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:IMG_0771.PNG||height="541" width="250"]] |(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:IMG_0772.PNG||height="541" width="250"]]|(% style="width:1246px" %)(((
67 +|(% style="width:646px" %)[[image:IMG_0771.PNG||height="541" width="250"]] [[image:IMG_0772.PNG||height="541" width="250"]]|(% style="width:1246px" %)(((
76 76  (% class="box warningmessage" %)
77 77  (((
78 78  //**Do not **//upload photos with visible** Personally Identifiable Information (PII)**!
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81 81  
82 82  * An image can easily be added directly in L.A.S.S.I.E. Bot, sending it to the bot with a caption "L" and the Item ID (e.g. "L1920"). The Image will then be added to the Lost & Found Database.
83 83  * Images will always be turned to landscape format (counter clockwise) by L.A.S.S.I.E. Bot and the upload function!
84 -** An image can be deleted by clicking the trash bin button next to the upload button in the **Edit Lost & Found Item** dialogue box.
76 +* An image can be deleted by clicking the trash bin button next to the upload button in the **Edit Lost & Found Item** dialog box.
85 85  )))
86 -|(% style="text-align:center; vertical-align:middle; width:333px" %) |(% style="text-align:center; vertical-align:middle; width:333px" %) |(% style="width:1246px" %)
87 87  
88 -----
79 +== Item List ==
89 89  
90 -== Searching for Items ==
81 +The added image will be shown in the Lost & Found Database automatically after a reload period of max. 15 seconds.
91 91  
92 -The added image will be shown in the Lost & Found Database list automatically after a reload period of max. 15 seconds.
93 -
94 94  [[image:lf_head2.png||height="336" width="1200"]]
95 95  
96 -The **Search** box in the Lost & Found Database is designed to perform a search across the Lost & Found information currently displayed in the Lost & Found Database list. It does not limit itself to the visible details displayed in the Lost & Found Database list but also extends its search functionality to the **logs** of all entries displayed.
85 +The search field in the Lost & Found Database does a search as well in the information displayed in the list as in the logs of all entries. Thus a search for “ID” might not (only) bear the results you expect.
97 97  
98 -However, this search capability may lead to unexpected results in certain cases. For example, a search for a short and simple term like **"ID"** might not (only) return the exact entry you were anticipating. Instead, it could generate a broader set of results, including any log entries where the term "ID" has been mentioned. This could include items that were not directly associated with the visible information you were targeting in the Lost & Found Database list.
87 +== Editing Items and Item Log ==
99 99  
100 -----
101 -
102 -== Editing Items & Item Log ==
103 -
104 104  The **Lost & Found Item Log** serves as a secure and organised tool to document observations, updates, or other relevant details about each item as they arise over time. All entries in the Item Log are treated as confidential, accessible only to authorised personnel. This ensures privacy, particularly when sensitive details about items or their potential owners are involved. Additionally, the log entries are fully searchable through the **Search** box, making it easy to retrieve specific information when needed.
105 105  
106 106  For optimal clarity and usability, it is advisable to write **short and concise** log entries. Keeping entries focused, without filling words, and to the point not only saves time but also ensures that the information is easily understandable by others who may need to reference it later.
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108 108  (% style="width:1000px" %)
109 109  |(% style="text-align:center; vertical-align:middle" %)[[image:lfi1.png||height="487" width="300"]]|(% style="text-align:center; vertical-align:middle" %)[[image:lfi2.png||height="487" width="300"]]|(% style="text-align:center; vertical-align:middle; width:345px" %)[[image:lfi3.png||height="519" width="300"]]
110 110  
111 -----
112 -
113 113  == Return of Items ==
114 114  
115 115  When an item is either returned to its rightful owner or discarded for any reason deemed appropriate by the client (the convention organisers), the item's status should be updated to **R - Returned to Owner**.
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117 117  To save an item in this status, it is mandatory to add a **Log** comment detailing the circumstances of the return or disposal. Ideally, this comment should include specific information, such as the name or identifying details of the person the item was returned to, or a brief explanation of what was done with the item if it was discarded. Providing clear and thorough documentation in the Log at this point is a critical safeguard as well-documented entries can be invaluable in situations where questions or disputes arise. For instance, if an item is mistakenly handed to the wrong person, having a detailed log entry makes it much easier to trace what occurred and take corrective action if needed. A reliable audit trail can greatly assist in resolving potential issues.
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