Changes for page Lost & Found Database

Summary

• Page properties (1 modified, 0 added, 0 removed)
• Attachments (3 modified, 0 added, 0 removed)
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1		-[[image:lf_head.png||data-xwiki-image-style-text-wrap="true" height="168" width="600"]]
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3	3	The **Lost & Found module** provides a powerful and user-friendly database designed to streamline the management of all lost or found items during a convention. This centralised system ensures that every reported item is logged, tracked, and retrievable, minimising the chances of miscommunication or oversight.
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8	8
9	9	----
10	10
11		-== Status ==
	11	+=== Status ===
12	12
13	13	The status of an Lost & Found item can be set to either:
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31	31	The options can be freely combined to narrow the search for items.
32	32	)))
33	33
34		-----
35		-
36	36	== Adding an Item ==
37	37
38	38	An Item can be added to the Lost & Found Database by clicking the button (% class="btn btn-default" %)Add Item(%%) in the upper right corner of the screen. When adding items to the Lost & Found Database, some standards should be considered:
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40	40	(% style="border:none" %)
41		-|(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:lf1.png||data-xwiki-image-style-text-wrap="true" height="459" width="300"]][[image:lf2.png||data-xwiki-image-style-text-wrap="true" height="458" width="300"]]|(% style="width:646px" %) |(% style="width:1246px" %)(((
	39	+|(% style="width:646px" %)[[image:lf1.png||data-xwiki-image-style-text-wrap="true" height="459" width="300"]][[image:lf2.png||data-xwiki-image-style-text-wrap="true" height="458" width="300"]]|(% style="width:1246px" %)(((
42	42	(% class="box warningmessage" %)
43	43	(((
44	44	**Personally Identifiable Information (PII) shall //never// be given in the Lost & Found Item Title or Description!**
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55	55	The new item can finally be added with the "Save" button.
56	56	)))
57	57
58		-----
	56	+== Item List ==
59	59
60		-== Lost & Found Database List ==
	58	+The added item will be shown in the Lost & Found Database immediately.
61	61
62		-The added item will be shown in the Lost & Found Database list immediately.
63		-
64	64	[[image:lf_head.png||height="277" width="1200"]]
65	65
66		-----
67		-
68	68	== Adding an Image to the Item ==
69	69
70	70	The easiest way to add an image to an item is by use of L.A.S.S.I.E. Bot. Alternatively it can be uploaded in the **Edit Lost & Found Item** dialog box directly from the computer.
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72	72	(% style="border:none" %)
73		-|(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:IMG_0771.PNG||height="541" width="250"]] |(% style="text-align:center; vertical-align:middle; width:333px" %)[[image:IMG_0772.PNG||height="541" width="250"]]|(% style="width:1246px" %)(((
	67	+|(% style="width:646px" %)[[image:IMG_0771.PNG||height="541" width="250"]] [[image:IMG_0772.PNG||height="541" width="250"]]|(% style="width:1246px" %)(((
74	74	(% class="box warningmessage" %)
75	75	(((
76	76	//**Do not **//upload photos with visible** Personally Identifiable Information (PII)**!
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82	82	* An image can be deleted by clicking the trash bin button next to the upload button in the **Edit Lost & Found Item** dialog box.
83	83	)))
84	84
85		-----
	79	+== Item List ==
86	86
87		-== Searching for Items ==
	81	+The added image will be shown in the Lost & Found Database automatically after a reload period of max. 15 seconds.
88	88
89		-The added image will be shown in the Lost & Found Database list automatically after a reload period of max. 15 seconds.
90		-
91	91	[[image:lf_head2.png||height="336" width="1200"]]
92	92
93		-The **Search** box in the Lost & Found Database is designed to perform a search across the Lost & Found information currently displayed in the Lost & Found Database list. It does not limit itself to the visible details displayed in the Lost & Found Database list but also extends its search functionality to the **logs** of all entries displayed.
	85	+The search field in the Lost & Found Database does a search as well in the information displayed in the list as in the logs of all entries. Thus a search for “ID” might not (only) bear the results you expect.
94	94
95		-However, this search capability may lead to unexpected results in certain cases. For example, a search for a short and simple term like **"ID"** might not (only) return the exact entry you were anticipating. Instead, it could generate a broader set of results, including any log entries where the term "ID" has been mentioned. This could include items that were not directly associated with the visible information you were targeting in the Lost & Found Database list.
	87	+Editing Items and Item Log
96	96
97		-----
	89	+The **Lost & Found Item Log** is useful for keeping information about the item that come up at a later time. All entries in the Log are confidential and searchable in the Search box. It is more prudent to write short and concise Log entries, not including words that are normally searched for. As an example the word “Attendee” should be avoided
98	98
99		-== Editing Items & Item Log ==
100	100
101		-The **Lost & Found Item Log** serves as a secure and organised tool to document observations, updates, or other relevant details about each item as they arise over time. All entries in the Item Log are treated as confidential, accessible only to authorised personnel. This ensures privacy, particularly when sensitive details about items or their potential owners are involved. Additionally, the log entries are fully searchable through the **Search** box, making it easy to retrieve specific information when needed.
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102	102
103		-For optimal clarity and usability, it is advisable to write **short and concise** log entries. Keeping entries focused, without filling words, and to the point not only saves time but also ensures that the information is easily understandable by others who may need to reference it later.
104		-
105		-(% style="width:1000px" %)
106		-|(% style="text-align:center; vertical-align:middle" %)[[image:lfi1.png||height="487" width="300"]]|(% style="text-align:center; vertical-align:middle" %)[[image:lfi2.png||height="487" width="300"]]|(% style="text-align:center; vertical-align:middle; width:345px" %)[[image:lfi3.png||height="519" width="300"]]
107		-
108		-----
109		-
110		-== Return of Items ==
111		-
112		-When an item is either returned to its rightful owner or discarded for any reason deemed appropriate by the client (the convention organisers), the item's status should be updated to **R - Returned to Owner**.
113		-
114		-To save an item in this status, it is mandatory to add a **Log** comment detailing the circumstances of the return or disposal. Ideally, this comment should include specific information, such as the name or identifying details of the person the item was returned to, or a brief explanation of what was done with the item if it was discarded. Providing clear and thorough documentation in the Log at this point is a critical safeguard as well-documented entries can be invaluable in situations where questions or disputes arise. For instance, if an item is mistakenly handed to the wrong person, having a detailed log entry makes it much easier to trace what occurred and take corrective action if needed. A reliable audit trail can greatly assist in resolving potential issues.
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117		-|(% style="text-align:center; vertical-align:middle" %)[[image:lfi4.png||height="521" width="300"]]|(% style="text-align:center; vertical-align:middle" %)[[image:lfi5.png||height="563" width="300"]]
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