Changes for page Lost & Found Database

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• Page properties (1 modified, 0 added, 0 removed)

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85	85	The search field in the Lost & Found Database does a search as well in the information displayed in the list as in the logs of all entries. Thus a search for “ID” might not (only) bear the results you expect.
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87		-The **Search** box in the Lost & Found Database is designed to perform a search across the Lost & Found information currently displayed in the list. It does not limit itself to the visible details displayed in the item list but also extends its search functionality to the **logs of all entries**. This dual-layered approach ensures that users can retrieve relevant information, even if it is buried within detailed log entries rather than being part of the main list view.
	87	+Editing Items and Item Log
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89		-However, this comprehensive search capability may lead to unexpected results in certain cases. For example, a search for a specific term like **"ID"** might not (only) return the exact entry you were anticipating. Instead, it could generate a broader set of results, including any log entries where the term "ID" has been mentioned, such as in comments, descriptions, or historical notes. This could include items that were not directly associated with the visible information you were targeting in the list.
	89	+The **Lost & Found Item Log** is useful for keeping information about the item that come up at a later time. All entries in the Log are confidential and searchable in the Search box. It is more prudent to write short and concise Log entries.
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91		-While this behavior enhances the system's ability to surface deeply embedded data, it also requires users to be mindful of how they structure their searches. If you are looking for a very specific item, consider refining your search terms or reviewing the context of the results carefully to ensure they match your expectations.
	91	+The **Lost & Found Item Log** serves as a tool for maintaining detailed records of additional information that comes up at a later date. This log provides a secure and organised way to document observations, updates, or other relevant details about each item as they arise over time. By centralizing this information, the system ensures that nothing important is overlooked during the process of managing lost or found items.
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93		-In summary, the search field’s ability to access both displayed information and log data makes it a powerful feature for locating items. At the same time, users should be aware of its broad scope to interpret the results effectively and achieve the best outcomes in their search efforts.
	93	+All entries in the Item Log are treated as strictly confidential, accessible only to authorized personnel. This ensures privacy and discretion, particularly when sensitive details about items or their potential owners are involved. Additionally, the log entries are fully searchable through the **Search box**, making it easy to retrieve specific information when needed. Whether tracking an item’s journey through the system or revisiting past notes, this search functionality significantly enhances efficiency.
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95		-== Editing Items and Item Log ==
	95	+For optimal clarity and usability, it is advisable to write **short and concise** log entries. Keeping entries focused and to the point not only saves time but also ensures that the information is easily understandable by others who may need to reference it later. Well-written log entries reduce the likelihood of confusion or misinterpretation, fostering smoother coordination among team members and more effective handling of lost or found items.
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97		-The **Lost & Found Item Log** serves as a secure and organised tool to document observations, updates, or other relevant details about each item as they arise over time. All entries in the Item Log are treated as confidential, accessible only to authorised personnel. This ensures privacy, particularly when sensitive details about items or their potential owners are involved. Additionally, the log entries are fully searchable through the **Search** box, making it easy to retrieve specific information when needed.
	97	+In summary, the Lost & Found Item Log is an essential feature for maintaining accurate and organized records, supporting the ongoing management of items in a secure and accessible manner.
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99		-For optimal clarity and usability, it is advisable to write **short and concise** log entries. Keeping entries focused, without filling words, and to the point not only saves time but also ensures that the information is easily understandable by others who may need to reference it later.
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104		-== Return of Items ==
105		-
106		-When an item is either returned to its rightful owner or discarded for any reason deemed appropriate by the client (the convention organisers), the item's status should be updated to **R - Returned to Owner**.
107		-
108		-To save an item in this status, it is mandatory to add a **Log** comment detailing the circumstances of the return or disposal. Ideally, this comment should include specific information, such as the name or identifying details of the person the item was returned to, or a brief explanation of what was done with the item if it was discarded. Providing clear and thorough documentation in the Log at this point is a critical safeguard as well-documented entries can be invaluable in situations where questions or disputes arise. For instance, if an item is mistakenly handed to the wrong person, having a detailed log entry makes it much easier to trace what occurred and take corrective action if needed. A reliable audit trail can greatly assist in resolving potential issues.
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