Changes for page Lost & Found Database

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• Page properties (1 modified, 0 added, 0 removed)

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Content

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89	89	The **Lost & Found Item Log** serves as a secure and organised tool to document observations, updates, or other relevant details about each item as they arise over time. All entries in the Item Log are treated as confidential, accessible only to authorised personnel. This ensures privacy, particularly when sensitive details about items or their potential owners are involved. Additionally, the log entries are fully searchable through the **Search** box, making it easy to retrieve specific information when needed.
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91		-For optimal clarity and usability, it is advisable to write **short and concise** log entries. Keeping entries focused, without filling words, and to the point not only saves time but also ensures that the information is easily understandable by others who may need to reference it later.
	91	+For optimal clarity and usability, it is advisable to write **short and concise** log entries. Keeping entries focused, without fi and to the point not only saves time but also ensures that the information is easily understandable by others who may need to reference it later.
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93		-(% style="width:1000px" %)
94		-|(% style="text-align:center; vertical-align:middle" %)[[image:lfi1.png||height="487" width="300"]]|(% style="text-align:center; vertical-align:middle" %)[[image:lfi2.png||height="487" width="300"]]|(% style="text-align:center; vertical-align:middle; width:345px" %)[[image:lfi3.png||height="519" width="300"]]
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96		-== Return of Items ==
	94	+[[image:lfi1.png||height="487" width="300"]] [[image:lfi2.png||height="487" width="300"]][[image:lfi3.png||height="519" width="300"]]
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98		-When an item is either returned to its rightful owner or discarded for any reason deemed appropriate by the client (the convention organisers), the item's status should be updated to **R - Returned to Owner**.
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100		-To save an item in this status, it is mandatory to add a **Log** comment detailing the circumstances of the return or disposal. Ideally, this comment should include specific information, such as the name or identifying details of the person the item was returned to, or a brief explanation of what was done with the item if it was discarded. Providing clear and thorough documentation in the Log is not only a best practice but also a critical safeguard.
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102		-Well-documented entries can be invaluable in situations where questions or disputes arise. For instance, if an item is mistakenly handed to the wrong person, having a detailed log entry makes it much easier to trace what occurred and take corrective action if needed. By carefully recording the necessary details, you create a reliable audit trail that can greatly assist in resolving potential issues efficiently and effectively.
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104		-In summary, updating the item's status and providing a concise yet comprehensive Log comment are crucial steps in the Lost & Found process. These actions ensure transparency, accountability, and smooth operations, while also helping to prevent misunderstandings or complications in the future.
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106	106	[[image:lfi4.png||height="521" width="300"]][[image:lfi5.png||height="563" width="300"]]